Featured Article : Fraud Fears Over New WhatsApp Usernames

WhatsApp’s plan to let people communicate without revealing their phone numbers has run into immediate regulatory opposition in India, turning what began as a new privacy feature into a much wider debate about online anonymity, fraud and how messaging platforms should balance privacy with security.

Give Your Username Instead Of Your Phone Number

WhatsApp has begun allowing users to reserve unique usernames ahead of a wider rollout planned for later this year. The idea is that, under a new system, WhatsApp users will be able to give someone a username instead of their mobile phone number, meaning they can communicate without revealing the number connected to their account.

WhatsApp explained the reason for the feature, saying: “Sometimes you just want to chat without handing over your digits.”

That could be particularly useful, for example, when joining community groups, meeting someone at an event, communicating with a business or speaking to someone online for the first time.

WhatsApp says the reservation process is being opened gradually because the platform has more than three billion users and many people will inevitably want similar names. Once the option becomes available, users can reserve a name through the Account section of the app’s settings.

How Will Usernames Work?

The feature is designed to provide greater privacy without making WhatsApp users publicly searchable.

It’s understood that there will be no directory of usernames and no suggestions showing people they might want to contact, and someone will need to know the exact username before they can start a conversation.

And A Key

Users will also be able to create an optional username key, providing another layer of protection against unwanted contact.

Once the full feature launches, people who have enabled a username will be able to message a new person or business without their phone number being displayed. However, a mobile number will still be required to create a WhatsApp account in the first place.

For creators, businesses and organisations that want a consistent identity, WhatsApp has also created a way to claim an existing Instagram or Facebook username.

Why Has India Intervened?

However, it seems the rollout quickly attracted regulatory attention in India, WhatsApp’s largest national market.

The Indian government has asked WhatsApp to pause the introduction of usernames in the country while consultations take place, amid concerns that the feature could make fraud, phishing and impersonation easier.

The main concern is that criminals could create usernames resembling those of banks, government departments, businesses or well-known individuals and then use them to contact potential victims without displaying a phone number.

This is particularly significant in India, where authorities have been trying to combat a growing problem with cyber fraud, including so-called digital arrest scams in which criminals impersonate police officers or government officials.

The government intervention came shortly after WhatsApp opened username reservations, transforming the launch from a straightforward product announcement into a test of how privacy features should be balanced against fraud prevention and law enforcement concerns.

What Does WhatsApp Say About The Risks?

WhatsApp argues that it has already built several layers of protection into the system.

High-profile usernames associated with public figures, government bodies, celebrities and verified Meta accounts have been reserved so that they can only be claimed by legitimate owners. The company says variations of well-known names are also being protected.

WhatsApp has also said it will limit the number of new people an account can contact, prevent repeated attempts to guess username keys and use its systems to identify common patterns associated with impersonation and abuse.

Recipients of messages from first-time contacts will also be given contextual information, such as whether the sender has a new account, shares mutual groups with them or is based in another country.

The company says: “We’re taking our time and listening to feedback so that when it rolls out later this year we get it right.”

A Genuine Privacy Benefit

Despite the controversy, there does seem to be quite a clear privacy argument for introducing usernames.

For example, phone numbers are increasingly used as identifiers across banking, online accounts, two-factor authentication and other digital services. Giving one to a stranger can therefore reveal more personal information than someone may realise.

Usernames provide a way to separate someone’s WhatsApp identity from their mobile number, making it easier to communicate with new contacts without immediately sharing that information.

This is particularly relevant for business networking, online marketplaces, community groups, customer enquiries and other situations where people may want to communicate without establishing a deeper personal connection.

WhatsApp summarises the thinking behind the feature by saying: “A phone number is personal and it’s tied to so many parts of your life.”

However, the challenge is that privacy features that protect genuine users can also potentially make life easier for criminals. The debate is therefore not simply about whether usernames are good or bad, but whether platforms can introduce stronger privacy without weakening trust and accountability.

What Does This Mean For Your Business?

For businesses, the introduction of WhatsApp usernames could make the platform more useful for customer communication. Employees may be able to speak with customers, suppliers or new contacts without sharing personal mobile numbers, while businesses could create a more consistent identity across WhatsApp, Facebook and Instagram.

However, the fraud concerns raised by the Indian government also highlight the growing importance of digital identity verification.

If usernames become widely used, businesses may need to be more careful about how customers identify genuine accounts. Criminals already impersonate banks, suppliers, senior executives and well-known brands, and convincing username variations could create another opportunity for social engineering.

Organisations using WhatsApp for customer service may therefore need to communicate clearly which accounts are genuine, while employees should be trained not to assume that a familiar-looking username proves someone’s identity.

The wider story here is really about the difficult balance between privacy and trust. Hiding phone numbers can protect users from unwanted exposure, but every new layer of anonymity can also create opportunities for abuse.

WhatsApp’s challenge is to prove that usernames can provide meaningful privacy without making impersonation and fraud easier. How that balance is achieved could influence not only the future of WhatsApp, but also how messaging platforms around the world design privacy features in the years ahead.

Security Stop-Press : Samsung and WhatsApp Strengthen Front-Line Privacy Controls

Samsung and WhatsApp are rolling out new security features aimed at reducing everyday privacy risks, including shoulder surfing in public places and cyber attacks targeting user accounts.

Samsung said it will introduce a new privacy layer for Galaxy devices that selectively hides sensitive on-screen content from side angles, while remaining visible to the user. The feature, developed over more than five years, can protect specific areas such as message notifications or passcode entry fields and builds on the company’s Knox security platform.

WhatsApp has also launched a new “Strict Account Settings” mode that groups multiple protections behind a single switch. When enabled, it blocks media and messages from unknown senders, disables link previews, restricts who can add users to groups, and turns on two-step verification and security alerts by default.

For businesses, the updates highlight the importance of reducing simple exposure risks by limiting what can be seen in public, tightening controls on unknown contacts, and enforcing strong default security settings across devices and messaging platforms.

Tech News : WhatsApp Introduces New Tools To Bring Order To Group Chats

WhatsApp has rolled out a set of new group chat features designed to reduce confusion in larger conversations and make coordination easier, as the platform continues to evolve beyond simple one-to-one messaging.

What Has Been Introduced?

In a blog post published on 7 January, WhatsApp confirmed the launch of three new group chat features entitled Member Tags, Text Stickers, and Event Reminders.

The company framed the update as a practical upgrade rather than a major redesign, saying: “It’s a new year and a great time for some upgrades to your group chats.” The focus, WhatsApp explained, is on helping people stay connected and express themselves more clearly in group conversations.

These new tools are being rolled out gradually across devices and regions, in line with WhatsApp’s usual release approach.

Why Group Chats Have Become A Problem Area

Group chats are one of WhatsApp’s most heavily used features, yet they are also one of its most strained. For example, WhatsApp now serves more than 3 billion users globally, and many of its group chats are no longer small circles of close friends who all recognise each other instantly. Parent groups, sports teams, volunteer organisations, neighbourhood groups, and work-adjacent chats often include dozens of people, some of whom may never have met.

In these settings, simple issues become persistent friction points. People share the same first name, profile photos are unclear, phone numbers are not saved, and context is missing when someone new joins. Planning events or coordinating schedules can also become chaotic as messages pile up and key details get buried.

WhatsApp’s own blog post alludes to this changing use case, noting that group chats are now used for virtually everything from family coordination to planning social events and shared activities across devices and platforms.

Member Tags And Identity Clarity

With these group chat issues in mind, perhaps the most significant of the new features introduced by WhatsApp is Member Tags.

Member Tags quite simply allow users to add a short descriptive label to their name within a specific group chat. The key point is that the tag is unique to each group, meaning the same person can present themselves differently depending on the context.

WhatsApp explained the thinking behind the feature, saying: “We all wear different hats and sometimes you want to give that more context in a group chat.” The company gave examples such as being “Anna’s Dad” in one group and “Goalkeeper” in another.

In practical terms, this is designed to tackle one of the most common complaints about large WhatsApp groups, as using these tags makes it immediately easier to understand who someone is and why they are there, without needing to scroll through past messages or ask clarifying questions.

For everyday users, this could reduce awkward introductions and repeated explanations. For organisers or admins, it can make it far easier to direct questions or requests to the right person.

Text Stickers And Visual Emphasis

Text Stickers are a lighter addition, but they reflect a broader trend in messaging apps towards visual communication. For example, the feature allows users to type a word into WhatsApp’s Sticker Search and instantly turn it into a sticker-style graphic. WhatsApp said this is intended for messages users want to “really stand out”.

There is also a small but notable usability detail. Newly created text stickers can be added directly to a user’s sticker pack, without needing to send them in a chat first. This removes a common workaround where people clutter conversations just to save a sticker for later use.

While the feature may seem playful, it also serves a functional purpose. In fast-moving group chats, visually distinct messages can help important information cut through the noise.

Event Reminders And Coordination

The third new feature focuses on planning. Event Reminders allow users to set early reminders when creating and sharing an event in a group chat. WhatsApp says this is designed to help people remember to travel to an event or join a call at the right time.

This addresses a long-standing group chat issue, i.e., plans are often agreed, then pushed out of view by ongoing conversation. Reminders, therefore, should reduce the need for repeated follow-ups from organisers and help ensure that agreed plans actually happen.

While this doesn’t turn WhatsApp into a calendar tool, it nudges group chats closer to structured coordination rather than informal discussion alone.

Business And Work-Related Use

Although WhatsApp is not positioned as a formal workplace platform, it is, of course, widely used for work-related communication, especially in sectors where staff are mobile, customer-facing, or do not sit at desks.

Trades, logistics, cleaning services, hospitality, events, construction, and care settings frequently rely on WhatsApp groups for day-to-day coordination. In these environments, clarity and speed matter more than advanced integrations. With this in mind, Member Tags may provide some immediate operational value. For example, simple labels such as “Site Supervisor”, “Shift Lead”, “Driver”, or “First Aider” should make it easier to route questions quickly and reduce mistakes in time-sensitive situations.

Similarly, Event Reminders could help with shift changes, site visits, call-outs, or meeting links, cutting down on missed appointments and last-minute confusion.

Text Stickers are more ambiguous for business use, and some may avoid them to maintain a professional tone, particularly in groups that include customers or external partners. Others may use them selectively to highlight key messages or confirmations.

What This Says About WhatsApp’s Direction

These updates do seem to fit into a broader pattern for WhatsApp. Over the past few years, WhatsApp has steadily expanded what group chats can do, adding features such as large file sharing up to 2GB, HD media, screen sharing, and voice chats. In its January blog post, WhatsApp explicitly positioned the new features as part of this ongoing investment in group communication.

Rather than transforming WhatsApp into a full workplace suite, the company now appears to be strengthening its role as a universal coordination layer that works across devices and operating systems.

For its parent company Meta, this approach essentially reinforces WhatsApp’s importance within its wider ecosystem. Keeping users active in WhatsApp for planning and organising everyday life strengthens engagement without undermining the platform’s reputation for simplicity and privacy.

How This Compares With Competitors

It’s worth noting here that other messaging platforms have taken different paths. For example, Telegram has long focused on large group management and community features.

Also, Discord is built around roles, channels, and permissions, making identity and structure central to its design. Workplace tools like Slack and Microsoft Teams offer deep organisational controls and integrations.

WhatsApp’s changes seem to be deliberately lighter. For example, Member Tags provide context without introducing roles or permissions, and Event Reminders support coordination without becoming a full scheduling system.

This simplicity may help adoption among casual users, yet it also means WhatsApp is not directly challenging enterprise collaboration tools. Instead, it could be said to sit between personal messaging and structured workplace communication.

Challenges And Likely Criticisms

The new features are not without potential downsides. For example, Member Tags raise questions about privacy and social pressure. Tags are visible to everyone in the group, including people who join later. In some contexts, users may feel uncomfortable sharing role information, especially in groups that mix personal and professional contacts.

For businesses, there is also a risk that tags blur boundaries, making employees feel permanently identifiable or reachable in informal spaces.

Event Reminders add another layer of notifications to an app that many users already find noisy. Without careful use, reminders could contribute to alert fatigue rather than reducing it.

Text Stickers may divide opinion. For example, some users will welcome more expressive tools, while others will see them as frivolous and unnecessary clutter in an app valued for its simplicity.

That said, as with most WhatsApp updates, the gradual rollout means not everyone in a group will see the same features at the same time (at the time of writing, only Member Tags are visible). That can create short-term confusion, especially when new habits start forming around tools that are not yet universally available.

What Does This Mean For Your Business?

These updates seem to show a platform responding to how it is actually being used, rather than how it was originally designed. WhatsApp group chats have become places where coordination, identity, and accountability matter, not just casual conversation. Member Tags and Event Reminders address clear, everyday problems that users have been working around for years, while Text Stickers show the company is still balancing utility with expression.

For UK businesses, the changes reinforce WhatsApp’s role as an informal but powerful coordination tool, particularly in sectors where speed and clarity matter more than formal systems. Used carefully, Member Tags could reduce confusion and mistakes, and Event Reminders could potentially improve attendance and reliability. At the same time, organisations will need to think about boundaries, privacy, and tone, especially where personal devices and professional communication overlap.

For WhatsApp itself, the update signals a continued move towards structured group communication without abandoning simplicity. The platform doesn’t seem to be trying to compete head on with enterprise tools, but it is clearly aiming to remain indispensable for organising real-world activity at scale. Competitors with more complex role and admin systems may still appeal to power users, but WhatsApp’s lighter approach plays to its strength as a universal, low-friction service.

The challenge now lies in execution. How users adopt these features, how clearly they are understood, and how well WhatsApp manages privacy expectations will determine whether they genuinely bring order to group chats or simply add another layer to an already crowded interface.

News : Microsoft Copilot To Leave WhatsApp In January 2026

Microsoft has announced that its Copilot chatbot will stop working on WhatsApp on 15 January 2026 after WhatsApp introduces its new restrictions on third party AI assistants.

Why Copilot Was On WhatsApp In The First Place

Copilot was launched on WhatsApp in late 2024 as part of Microsoft’s wider effort to meet users inside the apps they already use each day. It allows people to talk to Copilot through a normal WhatsApp chat thread, asking questions, requesting explanations, drafting messages, or generating ideas. Microsoft says “millions of people” have used the WhatsApp integration since launch, showing how messaging apps have become a common first step into generative AI for mainstream users.

Operated Through The WhatsApp Business API

The chatbot operated through the WhatsApp Business API, which is the system that lets companies automate conversations with customers. Copilot’s version was “unauthenticated”, meaning users did not sign in with a Microsoft account. This made the experience fast and simple, although it meant the service was separated from users’ main Copilot profiles on Microsoft platforms.

Why It’s Being Removed

The removal of Copilot from WhatsApp appears to be due entirely to changes in WhatsApp’s platform rules. For example, in October 2025, WhatsApp updated its Business API terms to prohibit general purpose AI chatbots from running on the platform. These rules apply to assistants capable of broad, open ended conversation rather than bots created to support specific customer service tasks.

WhatsApp said the Business API should remain focused on helping organisations serve customers, i.e., providing shipping updates, booking information, or answers to common questions. The company made clear that it no longer intends WhatsApp to act as a distribution channel for large AI assistants created by external providers.

Several Factors, Say Industry Analysts

Industry analysts have linked the decision to several factors. For example, these include the cost of handling high volume AI traffic on WhatsApp’s infrastructure, Meta’s growing focus on consolidating data inside its own ecosystem, and the introduction of Meta AI, the company’s consumer facing assistant that is being deployed across WhatsApp, Instagram, and Messenger. Meta AI is expected to remain the only general purpose assistant users can access directly inside WhatsApp once the policy takes effect.

How The Change Will Happen

Microsoft has confirmed that Copilot will remain accessible on WhatsApp until 15 January. After that date, the chatbot will stop responding and users will not be able to send new prompts through the app.

Microsoft has also warned that chat history will not transfer to any other Copilot platform. The WhatsApp integration not using Microsoft’s account authentication means that there is no technical link between a user’s WhatsApp conversation and their profile on the Copilot app or website. Microsoft therefore recommends exporting chats manually using WhatsApp’s built in export tool before the deadline if users want to keep a record of past conversations.

OpenAI has taken a similar approach with ChatGPT on WhatsApp, although it has said that some users may be able to link previous chats to their ChatGPT history if they used a version tied to their account. This is not an option for Copilot due to the design of the original integration.

Where Users Can Access Copilot Instead

Microsoft is directing users to three main platforms where Copilot will continue to be available, which are:

1. The Copilot mobile app on iOS and Android.

2. Copilot on the web at copilot.microsoft.com.

3. Copilot on Windows, built into the operating system.

These platforms support all of the core features users are already familiar with and introduce additional tools that were not available in WhatsApp. These include Copilot Voice for spoken queries, Copilot Vision for image understanding, and Mico, a companion style presence that supports daily tasks. Microsoft says these will form the central experience for Copilot going forward.

The Wider Effect On AI Chatbots

WhatsApp is now reported to be used by more than three billion people globally and has become an important distribution route for companies deploying AI driven tools. The updated rules now mean that all general purpose AI assistants will be removed from the platform, including ChatGPT and Perplexity, which were introduced earlier in 2025. Each provider has begun notifying users and guiding them towards their own mobile apps and websites.

OpenAI previously said more than 50 million people had used ChatGPT through WhatsApp, showing how significant the channel had become for AI adoption. Microsoft has not released its own usage figures beyond confirming “millions” of Copilot interactions on WhatsApp since launch.

Commentary from industry analysts notes that the update will reshape how external AI companies can reach users inside Meta’s ecosystem. It also creates a clearer distinction between approved business automation, which can continue, and broad AI assistants, which cannot operate inside WhatsApp under the new rules.

What The Policy Change Means For AI Developers

Developers that relied on the WhatsApp Business API to distribute general purpose assistants will no longer be able to use that channel. Companies that built workflows around WhatsApp based assistants now need to redesign their approach to comply with the updated rules. Many WhatsApp integration providers have already issued technical advice to help organisations check whether their existing use cases fall under the new restrictions or remain permitted under the “customer support” classification.

Microsoft’s public response has been measured. For example, its official statement states that it is “proud of the impact” Copilot has had on WhatsApp and that it is now focused on ensuring a smooth transition for users. The company has avoided any direct criticism of WhatsApp and has instead highlighted the added functionality available in its own apps, particularly multimodal features that did not fit within WhatsApp’s interface.

What Does This Mean For Your Business?

This development shows how quickly access to mainstream AI tools can change when platform rules are updated, and it reinforces how much control large messaging platforms now have over which assistants users can reach. For UK businesses, the change means that any informal use of Copilot or ChatGPT through WhatsApp will now need to move to authenticated apps or web based tools, which may offer clearer security controls even if the transition disrupts established habits. Organisations that had started exploring AI driven workflows inside WhatsApp must check whether their implementations fall within the permitted customer support category or whether they now count as general purpose assistants that need reworking or relocating.

AI developers face tighter boundaries on where and how their models can operate, particularly when relying on platforms that sit between them and their users. This will encourage providers to invest more heavily in their own apps and operating system integrations, where they retain full control over authentication, data handling, and feature development. Users who previously relied on WhatsApp as a simple way to test or adopt generative AI will now need to shift their expectations to standalone tools that offer richer functionality but require more deliberate use.

This change also highlights how Meta is positioning its own assistant as the primary option inside WhatsApp, creating a more contained environment for general purpose AI. This will influence how consumers discover and evaluate different AI products, and it will shape how competing providers reach audiences on messaging platforms that have become central to everyday communication.

Security Stop-Press: WhatsApp Flaw Exposed Billions of Phone Numbers

Researchers have uncovered a privacy weakness in WhatsApp that allowed the confirmation of 3.5 billion active accounts simply by checking phone numbers.

A team from the University of Vienna and SBA Research found that WhatsApp’s contact discovery system could be queried at high speed, letting them generate and test 63 billion numbers and confirm more than 100 million accounts per hour. When a number was recognised, the app returned publicly visible details such as profile photos, about texts, and timestamps, with 57 per cent of users showing a profile picture and nearly 30 per cent displaying an about message.

Meta said only public information was accessible, no message content was exposed, and the researchers deleted all data after the study. It added that new rate-limiting and anti-scraping protections are now in place and that there is no evidence of malicious exploitation.

Security experts warned that the incident shows how phone numbers remain a weak form of identity, making large-scale scraping and profiling possible. They stressed that metadata, even without message content, can still be valuable to scammers or organised cyber groups.

Businesses can reduce risk by limiting the personal information staff make visible on messaging apps, reviewing privacy settings, and ensuring employees understand how scraped contact details may be used in targeted attacks.

Tech Insight : How To Get The Most From WhatsApp Groups

In this Tech Insight, we look at how to get the most from WhatsApp groups by using all their key features to make chats more organised, productive, and secure for both organisers and members.

Why WhatsApp Groups Matter More Than Ever

WhatsApp has become the world’s primary messaging platform, used by over 2.9 billion people each month and handling around 130 billion messages every day. For families, clubs, workplaces, and local communities, it has evolved into an essential coordination tool rather than just a place to chat.

Groups now include a wide range of built-in tools designed to help organisers manage communication more effectively. For example, features such as polls, events, message reactions, and Communities have turned WhatsApp into a structured environment capable of handling everything from social groups to large-scale organisational networks.

Groups, Communities And Channels Explained

WhatsApp currently offers three main ways to reach groups of people, i.e., Groups, Communities, and Channels. Understanding the difference helps users decide which best fits their purpose.

1. Groups are the most familiar format. Everyone can send and receive messages, share files, and react to posts. Each group can now include up to 1,024 members, according to WhatsApp’s official documentation.

2. Communities sit above ordinary groups, acting as an umbrella structure that links several related groups together under one theme. They include a dedicated announcements group that lets admins share key updates with all members across every linked group. This is useful, for example, for schools, businesses, or local organisations that want to keep large audiences connected without merging everyone into one chat.

3. Channels work as a one-way broadcast tool. For example, followers can receive updates from public figures, brands, or organisations, but they can’t reply within the channel itself. Channels are therefore designed for updates rather than conversations.

Setting Up A Group The Right Way

Creating a WhatsApp group is quick, but setting it up thoughtfully helps it run smoothly in the long term. The organiser starts by naming the group, adding an image, and setting a short description that explains what the group is for.

Within the Group Settings menu, admins can control who is allowed to send messages, change the group name or picture, and add new members. The Approve New Members feature lets admins review join requests before they are accepted, helping to prevent unwanted participants or spam.

For example, a workplace coordinator might use this setting to restrict a project group to approved team members, while a community organiser could use it to make sure only verified residents join a neighbourhood group.

How To Create A Well-Structured WhatsApp Group

– Open WhatsApp and tap New chat, then New group.

– Add your chosen members and set a clear, descriptive group name.

– Write a short description outlining the group’s purpose and any basic rules.

– In Group settings, decide who can post messages or add new members.

– Enable Approve New Members if the invite link might be shared beyond your core group.

Admin Tools That Keep Groups Organised

Admins now have more control than ever before. For example, they can appoint multiple admins to share responsibilities, remove members, reset invite links, or change permissions without deleting the group.

When people are invited to groups they don’t recognise, WhatsApp now displays a context screen showing who created it, how many members it has, and options to leave immediately. This reduces confusion and protects users from scams or spam invitations.

Day-To-Day Tools That Keep Conversations On Track

The simplest features often make the biggest difference. Message reactions let users acknowledge posts quickly without sending separate replies, keeping chats more concise.

Users can press and hold a message (or hover over it on desktop) to bring up a reaction bar and choose an emoji that fits their response. Others can tap the same emoji to agree without cluttering the chat.

WhatsApp is also introducing threaded replies to group messages, allowing related responses to be grouped together for easier reading. Editing messages after sending has already been rolled out, offering more flexibility in busy conversations.

Polls And Events Simplify Group Decisions

Polls and events are now standard tools for coordination. For example, polls allow users to ask a question with multiple options and gather votes directly within the chat. They are ideal for deciding on meeting times, event themes, or team preferences.

Events, by contrast, let organisers create a calendar-style entry with a date, time, location, and optional call link. Members can mark whether they are going, maybe, or not going. Any changes made by the organiser update automatically for everyone.

How To Create A Poll Or Event

– Open the group chat and tap the attachment icon.

– Select Poll to create a multi-option question or Event to schedule an activity.

– Add the details, then send it to the group for members to respond.

File Sharing, Calls And Productivity Features

WhatsApp’s file-sharing limit is now 2GB, which allows large presentations, videos, or PDFs to be shared directly. These files are automatically sorted under Media, links and docs in the group information screen, making them easy to find later.

Also, voice and video calls within groups now support up to 32 participants, a feature that has made WhatsApp a lightweight alternative to traditional meeting apps. For example, the platform says more than two billion calls are made every day, many of them through group chats.

Pinned messages, currently being rolled out more widely, help keep key updates visible at the top of busy chats.

Creating Smaller Groups Within Groups

While WhatsApp doesn’t allow true “sub-groups” within a single chat, it now offers two ways to achieve similar organisation.

1. Communities link multiple related groups under one structure. For example, a school might have one community containing groups for each class plus an announcements group for all parents. A business could create groups for each department within a single community for consistent communication.

2. There is also the ability to set up smaller side groups manually for focused discussions. For example, a large club might have a main group for all members and a smaller Committee Planning group for organisers. The key is to keep communication transparent by mentioning in the main group when side discussions are taking place.

In general, Communities are best for structured, ongoing organisation with clear roles, while smaller groups work well for short-term collaboration or private planning.

Privacy, Security And Safety Features

WhatsApp also still offers end-to-end encryption across all group messages and calls, meaning only participants can read or hear what’s shared. The platform also provides safety screens that warn users before joining unknown groups, and clearer options for reporting suspicious content.

Admins can reset invite links at any time, preventing them from spreading publicly. Reporting tools now allow users to flag specific messages instead of entire chats, helping WhatsApp review potential scams more accurately.

These measures, combined with the Approve New Members setting and improved admin controls, make groups safer and easier to manage even as they grow larger.

Power Features For Large Organisations

For schools, clubs, or businesses managing multiple groups, the Communities feature provides top-level organisation. Each community includes an announcements group for updates, while linked sub-groups handle topic-specific discussions.

WhatsApp has also begun rolling out built-in message translation, allowing users to translate posts directly inside chats without switching apps. This is especially valuable for international organisations or multicultural teams.

Quick Checklist For Group Organisers

– Use clear names and descriptions to define the purpose of each group.

– Set permissions carefully to control who can post or add new members.

– Turn on Approve New Members to reduce spam.

– Replace long discussions with polls and events for better organisation.

– Encourage message reactions rather than repetitive replies.

– Consider Communities for managing multiple related groups.

– Keep shared files accessible under Media, links and docs.

– Reset invite links if they become public.

Used effectively, these features transform WhatsApp groups from cluttered chats into structured, secure, and genuinely productive spaces that make everyday coordination simpler for everyone involved.

What Does This Mean For Your Business?

When used well, WhatsApp groups can bring order and clarity to communication that might otherwise become fragmented across emails, calls, and messages. The platform’s steady introduction of tools such as polls, events, Communities, and permissions settings reflects a clear move towards more professional and structured group management. For everyday users, these features simplify coordination and decision-making. For organisers, they offer genuine administrative control without adding unnecessary complexity.

For UK businesses in particular, WhatsApp’s evolution into a full-featured collaboration space has many practical benefits. For example, many small firms already rely on it informally to connect remote staff, contractors, and customers, and the new tools make those networks easier to manage. The ability to approve new members, create communities for different departments, or schedule meetings directly within the app offers a low-cost way to keep teams connected in real time. Used responsibly, it could become an accessible alternative to larger, paid communication platforms for smaller organisations.

The same features also have value beyond business. Local groups, volunteer networks, and schools can all benefit from Communities that link separate discussions together while maintaining privacy and control. The addition of safety screens and end-to-end encryption keeps users protected while helping organisers maintain accountability.

WhatsApp is now becoming less of a casual messaging app and more of an organised communication environment where structure, transparency, and security define how people interact. For businesses, community organisers, and individual users alike, understanding and applying these group features effectively could turn WhatsApp into one of the most useful everyday coordination tools available.

News : WhatsApp Introduces Passkey-Encrypted Backups

WhatsApp is rolling out passkey-encrypted backups, thereby letting users protect and recover their chat history using their face, fingerprint, or device screen lock instead of remembering a long password or storing a 64-digit recovery key.

A Major Step in WhatsApp’s Encryption Journey

WhatsApp has announced a new feature that allows users to encrypt their chat backups with passkeys rather than relying on passwords or lengthy encryption codes. Passkeys are a form of passwordless authentication that combine something a user has (their phone) with something they are or know (such as biometrics or a screen lock code). According to WhatsApp, this will make end-to-end encrypted backups simpler and safer to use across iOS and Android devices.

Previously

For years, the app’s end-to-end encryption actually only covered live chats and calls. Messages were secure in transit but often less so once stored in cloud backups. Until 2021, backups to iCloud and Google Drive were not encrypted, which meant anyone who gained access to those cloud accounts could potentially read the stored chat history. That year, Meta introduced end-to-end encrypted backups, giving users the option to protect those files using a password or a randomly generated 64-character key. It was a major privacy milestone, but a cumbersome one: if a user lost the password or key, their backup became permanently inaccessible.

No Need to Memorise a Key

WhatsApp’s new passkey approach doesn’t change how backups are encrypted, but it does change how users unlock them. Instead of memorising a key, people can now rely on the same biometric or lock screen verification they already use to access their phone.

Why Passkeys, and Why Now?

In a blog post titled Encrypting Your WhatsApp Chat Backup Just Got Easier, the company explained the rationale behind the move. “Passkeys will allow you to use your fingerprint, face, or screen lock code to encrypt your chat backups instead of having to memorise a password or a cumbersome 64-digit encryption key,” WhatsApp said. “Now, with just a tap or a glance, the same security that protects your personal chats and calls on WhatsApp is applied to your chat backups so they are always safe, accessible and private.”

The move actually reflects a broader trend in cybersecurity and user experience. For example, while passwords remain the default for most online services, they are increasingly seen as both inconvenient and insecure. Passkeys, built on the FIDO and WebAuthn standards, have been adopted by Apple, Google, and Microsoft as part of the industry-wide transition towards passwordless authentication. WhatsApp’s latest feature extends this approach to backup protection, bringing it in line with these major ecosystems.

Usability is also a central motivation. For example, many users either forgot their encrypted backup password or never enabled the feature at all because of fears they might lose the key. With passkeys, the backup process is far more seamless. The device itself becomes the trusted gatekeeper, using local authentication that the user already understands.

This could also help WhatsApp’s reputation among privacy advocates. The service now has over three billion monthly active users worldwide, and any improvement in accessibility could drive wider adoption of its encryption features.

When?

The company said the rollout will take place “over the coming weeks and months”, meaning not all users will see the new option immediately.

How It Works in Practice

Once available, users can enable passkey-encrypted backups through the app’s settings: Settings → Chats → Chat backup → End-to-end encrypted backup. From there, they can choose to secure their backup using a passkey rather than a password or encryption key.

The difference becomes most apparent when restoring chats to a new device. For example, under the old system, the user needed to type their password or locate their encryption key before WhatsApp could decrypt and restore messages. With passkeys, they simply authenticate using biometrics or a screen lock from their old device, which confirms their identity and decrypts the backup automatically.

This means that a small business owner switching to a new phone can now restore years of client messages and attachments simply by scanning their fingerprint, instead of searching for a forgotten password. It is a small change in process but a significant improvement in ease of use and data recovery.

Why This Matters to UK Businesses

In the UK, WhatsApp is used by millions of professionals as an informal business communication tool. From contractors and consultants to property managers and customer service teams, many rely on WhatsApp to share documents, voice notes, and updates. This has often created a compliance and data protection challenge. Backups stored on cloud platforms without encryption could expose client data if an employee’s personal account were hacked.

By making encrypted backups easier to use, therefore, WhatsApp is now closing one of the remaining security gaps. Businesses that use WhatsApp informally can now encourage staff to enable backup encryption without worrying that forgotten passwords will lock them out of their data. For industries handling sensitive information, e.g., healthcare, construction, and legal services, this makes it simpler to protect communications while maintaining accessibility.

WhatsApp’s focus on usability could also help retain users in the face of competition. For example, rivals such as Signal have long made privacy their main selling point, while enterprise platforms like Microsoft Teams and Slack promote compliance features and centralised data management. Making encrypted backups effortless helps WhatsApp defend its position as both a consumer and small-business communication tool.

Context

The introduction of passkeys for backups also appears to align with Meta’s wider strategy to make encryption a default standard across its messaging platforms. In late 2023, Meta completed the rollout of end-to-end encryption for Messenger and Facebook chats, drawing both praise and criticism from privacy campaigners and regulators. WhatsApp’s latest enhancement, therefore, reinforces that commitment to strong encryption, while also signalling that Meta is aware of usability barriers that have historically held users back.

At the same time, this move may raise new questions for regulators, e.g., governments in the UK, EU, and elsewhere continue to debate how encrypted services fit with lawful access and online safety legislation. If backups are locked behind device-specific passkeys that even Meta cannot access, traditional data requests will yield little beyond metadata such as contact timestamps. That strengthens user privacy but complicates investigations where access to message history has previously depended on unencrypted backups in the cloud.

Potential Challenges and Criticisms

While the update marks another step forward in security and privacy, it is not without its caveats. For example, the security of passkey-encrypted backups depends on the strength of the device lock itself. A weak PIN or an easily accessible biometric can undermine the system. If someone can unlock a user’s phone, they may also be able to restore the encrypted backup. Users are therefore advised to maintain strong device security to benefit fully from the new system.

Recovery is another concern. Unlike a password, a biometric cannot be written down or stored safely elsewhere. That means if a user loses their device and has no other registered one to authorise the restore, they may permanently lose access to their encrypted backup. WhatsApp has confirmed that it will not store recovery copies of encryption keys, maintaining its position that “only you” can access your backup. This reinforces privacy but leaves no route for account recovery if the passkey cannot be used.

The staggered rollout also means adoption will be uneven. Not all users will have access immediately, and device compatibility could differ by region. For organisations using WhatsApp across multiple teams or countries, this might temporarily complicate backup policies or support processes.

There are also some technical limits to consider. For example, the new passkey feature does not address certain underlying encryption vulnerabilities identified by researchers earlier this year, such as weaknesses in WhatsApp’s “prekey” handshake mechanism that could theoretically expose some message metadata under specific conditions. Those findings relate to message exchange rather than backups, but they underline that security in complex systems is never static.

Finally, while this change enhances privacy for individuals, it introduces new complications for organisations that must retain communication records for legal or contractual reasons. Encrypted backups that only employees can decrypt may hinder internal auditing or eDiscovery processes unless alternative data management policies are in place.

WhatsApp’s decision to make passkey-encrypted backups available, therefore, reflects both a technological evolution and a strategic balancing act, i.e., strengthening privacy while trying to keep security practical for billions of users and acceptable to regulators. It reinforces Meta’s message that personal data should remain under user control, but it also leaves open questions about recovery, compliance, and how far convenience can coexist with absolute privacy.

What Does This Mean for Your Business?

WhatsApp’s passkey-encrypted backups close a long-standing gap in its privacy model by uniting strong security with genuine ease of use. The change ensures that users can now protect years of chat history without worrying about lost passwords or unmanageable encryption keys. It also signals Meta’s intent to keep WhatsApp at the forefront of privacy technology while aligning with the global shift toward passwordless authentication across major platforms.

For UK businesses, the update is both an advantage and a challenge. For example, it strengthens protection for sensitive conversations, reducing the risk of data exposure from insecure cloud backups. However, it also places more control in the hands of individual employees, limiting an organisation’s ability to monitor or recover business communications when needed. Firms that use WhatsApp informally for client contact or internal coordination will need to update their data management policies to account for encrypted, user-controlled backups.

Regulators and policymakers are likely to see this as another reminder that end-to-end encryption is now the default expectation rather than a specialist option. While it may complicate lawful access to stored message data, it reflects the direction most major tech companies are taking to meet user privacy demands. For everyday users, the result should be a simpler, more trustworthy backup system that makes security part of the normal experience rather than an optional extra.

The broader lesson here is that encryption can only achieve mass adoption when it becomes invisible to the user. WhatsApp’s move may bring that goal closer, reshaping how individuals, businesses, and governments think about control over digital information in a world where privacy and usability must now coexist.

Tech Tip – Create Custom Stickers in WhatsApp for Personalised Communication

Stand out in conversations with custom stickers that reflect your brand or personality, or to highlight specific products or features. Here’s how to create and use stickers in WhatsApp:

To Create a Sticker:

– Open WhatsApp and go to any chat.
– Tap the emoji icon > Sticker > Create.
– Select an image from your gallery or take a new photo.
– Crop and edit the image to fit the sticker format.
– Add text or drawings if desired.
– Save the sticker (and create a sticker album for related stickers).

Use Stickers in Messages:

– Open a chat and tap the emoji icon.
– Select the sticker icon and choose your custom sticker.
– Send the sticker to add a personal touch to your messages.

Benefits:

– Personalise Communication: Custom stickers help build rapport with clients or colleagues.
– Add a Professional Touch: Brand-specific stickers can enhance your business identity.
– Enhance Engagement: Stickers can make messages more engaging and fun.
– Use custom stickers to add a creative and personalised touch to your business communications on WhatsApp!

Tech Tip – Turn Off WhatsApp Read Receipts for More Privacy

Feel under pressure to reply the moment you’ve read a message? Turning off WhatsApp’s read receipts hides the blue ticks, letting you read messages privately and respond in your own time.

How to:

– Open WhatsApp and go to Settings > Privacy > Read Receipts.
– Toggle it off.

What it’s for:

Gives you space to read and think without letting senders know you’ve opened their messages, which is ideal when you’re busy or need time to draft a reply.

Pro‑Tip: This doesn’t apply to group chats (read receipts still appear once all members have seen the message) and you also won’t see when others have read your messages.

Tech Tip – Lock Your WhatsApp Chats for Extra Security

Protect your sensitive conversations with WhatsApp’s Chat Lock feature, adding an extra layer of security and privacy to your chats.

– Open the chat you want to lock by tapping on it.
– Tap the three dots (⋮) at the top right of the chat screen.
– Select “Lock Chat” to move the conversation to a protected folder.
– Access locked chats using your device’s authentication (fingerprint, face recognition, or passcode) or a secret code.

This feature ensures that confidential business discussions remain protected and accessible only to authorised individuals.