Tech Tip – Use File Explorer’s “Group By” Feature for Better File Organisation

Organising files in File Explorer can make it easier to manage and locate documents. The Windows “Group By” feature allows you to categorise files by various attributes, such as date, type, size, or name. Here’s how to use it:

– Open File Explorer and navigate to the folder you want to organise.

– Right-click in an empty space within the folder, hover over Group by, and select an attribute to group your files by (e.g. Date modified, Type, Size).

– The files in the folder will now be grouped according to the selected attribute, making it easier to sort and find specific files.

Tech Tip – Use Windows Security to Check Device Performance and Health

Windows Security provides a comprehensive overview of your device’s health and security, including storage capacity, battery life, and apps and software that may affect your device’s performance. Here’s how to use it:

– Go to Settings > Privacy & Security (Update & Security in Windows 10) > Windows Security.

– Click on Device performance & health.

– Here, you can view a report detailing any issues with storage capacity, apps, battery life, and software that might impact system performance. If any issues are detected, Windows provides recommendations for resolving them.

Tech Tip – How To Streamline Your Workflow with Virtual Desktops

Virtual Desktops in Windows are a good way to extend your workspace without needing multiple monitors and can be useful for separating different types of tasks or projects to keep your workflow organised. Here’s how they work:

– Press Win + Tab to open Task View.

– Click on “New desktop,” which appears at the top of the screen, to create a new virtual desktop.

– You can switch between desktops using Win + Ctrl + Left Arrow or Win + Ctrl + Right Arrow.

– Drag and drop windows from your main desktop to any virtual desktop to organise your tasks better.

– Right-click on windows in Task View to move them or open new apps directly on any desktop.

Tech Tip – Restore Points For System Recovery

Creating ‘restore points’ regularly in Windows could save you from unexpected system failures and software installation issues and allow you to undo system changes by letting you return your computer to a previous state. Here’s how it works:

– Search for Create a restore point in the Start menu and open it.

– Under the ‘System Protection’ tab, ensure that protection is turned on for your system drive.

– Click ‘Create’ to start the process of creating a restore point. Give it a descriptive name e.g., the date, to remember what prompted the creation (like before installing new software).

– Click ‘Create’ again, and Windows will generate a restore point, capturing your system settings and configurations at that time.

– If needed, you can now restore your system by returning to this dialog and selecting ‘System Restore’, then following the prompts to revert to a selected restore point.

Tech Tip – Enable Clipboard History for Easy Access to Multiple Clipboard Items

If you frequently copy and paste various items, Windows Clipboard History is an invaluable tool that saves multiple clipboard items for later use, allowing you to access a history of copied text, images, or files. Here’s how to use it:

– Press Win + V to open the clipboard history panel. If it’s your first time using it, you may need to enable Clipboard History by clicking the ‘Turn on’ button that appears in the panel / type ‘Clipboard Settings’ into the start menu and toggle the ‘Clipboard history’ switch to ‘on’.

– Once enabled, each item you copy will be saved in the clipboard history, and you can access and paste older items by pressing Win + V and clicking on the item you want to use.

Tech Tip – How To Restore Recently Closed Files in File Explorer

Accidentally closing a File Explorer window that you needed can be frustrating, especially if you were deep in a directory structure or working with multiple files. Windows allows you to quickly reopen a recently closed File Explorer window – here’s how:

– Right-click on the File Explorer icon in the taskbar.

– From the context menu that appears, select a recently closed folder or window under ‘Frequent folders’ or ‘Recent files’ to reopen it.

– This feature keeps track of your recent activity in File Explorer, making it easy to pick up where you left off.

Tech Tip – Record Steps in Windows to Explain a Problem to Others

If you need an easy way to explain to others the nature of a technical issue or the steps to take to solve that issue, Windows has an often overlooked, built-in ‘Steps Recorder’ to help you. As the name suggests, it records the series of steps you take on your computer, including screenshots and detailed descriptions, which you can then share for troubleshooting. Here’s how it works:

– In the Windows search bar, type ‘Steps Recorder’ and open the app.

– Click “Start Record” to begin capturing your on-screen actions. You can add comments at specific steps by clicking “Add Comment” and selecting the part of the screen you’re referring to.

– Once done, click “Stop Record.” Save the file and share (as a .zip) with your colleagues, your IT department/IT support company, support forums and more. It could also be used to help visually explain any other kind of on-screen issue or navigation route. Try it!

Tech Tip – How To Quickly Access Symbols and Special Characters

Trying to find and insert particular symbols or special characters into something like a Word document can often be awkward and time-consuming, but Windows provides a quick-access character map for these symbols and characters to streamline this process. Here’s how to find it and use it:

> Search for Character Map in the Start menu and open it.

> Browse or search for the symbol or character you need.

> Select the character, click Copy, then paste it into your document or application.

Tech Tip – Use Task Scheduler to Automate Tasks in Windows

Automating routine tasks can save time and ensure that critical operations aren’t overlooked. The Windows Task Scheduler allows you to automate tasks such as daily backups, weekly disk cleanups, off-hours software updates, periodic service restarts, and sending reminder emails for events by setting them to occur at specific times or when certain events happen. Here’s how to use Task Scheduler:

– Search for Task Scheduler in the Windows search bar and open it.

– To create a new task, click on Create Basic Task or Create Task for more detailed options.

– Follow the wizard to specify when the task should run and what action it should perform, such as launching a program, sending an email, or displaying a message.

– After setting up your task, it will run automatically according to your specified schedule or event trigger.

Tech Tip – Optimise Power Plans For Your Battery Life

Windows allows users to customise or switch between different power plans based on their current needs, balancing performance with energy consumption. This is especially useful for laptop users who may need to maximise battery life or require full performance during intensive tasks. Here’s how works:

– Right-click on the battery icon in the taskbar and select Power Options, or search for “Edit Power Plan” in the Start menu.

– Here, you can switch between pre-defined plans such as Balanced, Power saver, or High performance.

– Customise these plans or create your own by modifying settings like screen brightness, sleep timers, and processor power management.