Microsoft’s new Copilot Word Agent can turn a brief instruction into a fully structured business document, helping you create reports, proposals, and other paperwork far faster than starting from a blank page.
[Note – To Watch This Video without glitches/interruptions, It may be best to download it first]
This simple Google search can help you discover whether documents, spreadsheets, presentations, and other business files are publicly accessible online, allowing you to identify potential information leaks before someone else does. Here’s how to check.
Many businesses focus on protecting their systems but rarely check what information search engines can already see.
Google indexes far more than websites. It can also index PDFs, Word documents, spreadsheets, presentations, and other files that have been made publicly accessible, sometimes intentionally, sometimes accidentally, and sometimes long after they were thought to have been removed.
1. Open Google Search.
2. Search for PDF documents containing your company name:
"Your Company Name" filetype:pdf3. Search for Excel spreadsheets containing your company name:
"Your Company Name" filetype:xlsx4. Search for Word documents containing your company name:
"Your Company Name" filetype:docx5. Search for PowerPoint presentations containing your company name:
"Your Company Name" filetype:pptx6. Review any files that appear in the results.
To focus on files hosted on your own website, search:
PDF files:
site:yourcompanywebsite.co.uk filetype:pdfExcel spreadsheets:
site:yourcompanywebsite.co.uk filetype:xlsxWord documents:
site:yourcompanywebsite.co.uk filetype:docxPowerPoint presentations:
site:yourcompanywebsite.co.uk filetype:pptxThis can sometimes uncover files that are no longer linked from your website but are still publicly accessible and indexed by Google.
This quick check can help uncover old proposals, reports, presentations, price lists, spreadsheets, policy documents, or other files that may contain information you would rather not make easily discoverable. It is also a useful way to understand what a potential customer, competitor, journalist, cyber criminal, or AI system might learn about your business simply by searching online.
Pasting something into an email or document and don’t want all the messy fonts or colours? Use Ctrl + Shift + V instead of Ctrl + V to paste without formatting.
How to:
– Highlight and copy your text as normal (Ctrl + C).
– When pasting, press Ctrl + Shift + V instead of just Ctrl + V.
– The text will appear as plain, unformatted text.
What it’s for:
Saves time when you need clean content for emails, reports, or shared documents—no more wasting time stripping out inconsistent fonts or hidden links.
Pro‑Tip: This shortcut works in Chrome, Word, Outlook, Gmail and many modern apps. Ideal for shared docs where consistent formatting matters.
Microsoft Copilot Pages is a new editable workspace, like Word, integrated with Copilot. It enables AI-assisted content creation, editing, sharing, tagging, and collaboration across documents on desktop and mobile.
[Note – To Watch This Video without glitches/interruptions, It may be best to download it first]
You may not know that Microsoft Word doesn’t spellcheck uppercase words by default so, if you’d like to make sure your entire document (even your uppercase words) is fully spellchecked, here’s how:
In Word, click on ‘File’.
Click on ‘Options’.
Click on ‘Proofing’.
Un-check ‘Ignore words in UPPERCASE’ and click ‘Save’.
If you’ve got a desktop Word document that you need to share externally, and you want a fast way to check for (and remove) personal information, comments, or other hidden data that you might not want to distribute, Document Inspector can help. Here’s how to use it:
– Click on the ‘File’ tab.
– Click ‘Info,’ then click ‘Check for Issues,’ and select ‘Inspect Document.’
– In the Document Inspector dialog box, select the types of content you want to inspect.
– Click ‘Inspect.’ Review the results and click ‘Remove All’ for any types of hidden content you want to remove.
If you have a document in Microsoft Word that you’d like to convert to a more readable, book-like format, reducing distractions and allowing you to really focus on the content, here’s how:
Open the document in Microsoft Word.
Go to the ‘View’ tab (top left) and select ‘Read Mode.’
This tidies away the menus and distractions at the side, but leaves the edit and other options in a drop-down (top right).
