Tag: Microsoft Word

Tech Tip – Save Time With Double and Triple Clicks

Posted on by Paul Stradling

Rather than manually highlighting and deleting blocks of text, Microsoft Word lets you quickly select words and entire paragraphs using simple mouse clicks. This can really help to save time and increase your efficiency when editing documents. Here’s how it works:

Double click to highlight individual words

Simply double-click on any word to highlight it. This action will select the entire word, allowing you to quickly apply changes such as bolding, italicising, or copying the word.

Triple click to highlight whole paragraphs

In Microsoft Word, triple-clicking on any word within a paragraph will highlight the entire paragraph. This feature makes it easy to move, format, or delete large blocks of text without the hassle of dragging your mouse from start to end.

Tech Tip – How To Quickly Access Symbols and Special Characters

Posted on by Paul Stradling

Trying to find and insert particular symbols or special characters into something like a Word document can often be awkward and time-consuming, but Windows provides a quick-access character map for these symbols and characters to streamline this process. Here’s how to find it and use it:

> Search for Character Map in the Start menu and open it.

> Browse or search for the symbol or character you need.

> Select the character, click Copy, then paste it into your document or application.

Tech Tip – Use ChatGPT Within Microsoft Word

Posted on by Paul Stradling

The ‘Add-Ins’ link on the menu (top-right) in Microsoft Word in Office 365 enables you to use many useful apps and tools directly within Word, including ChatGPT. Here’s how it works:

Open a Word document and click on ‘Add-Ins’ (a grid symbol) top-right in the horizontal menu bar at the top of the page.

From the dropdown of options, select ‘ChatGPT for Excel and Word’ and follow the very brief instructions to set it up.

Write your document and use the ChatGPT add-in, which appears in the right pane, to research details which you can copy directly into your document using the ‘Copy’ or ‘Insert’ button provided.

Tech Tip – Distraction-Free Reading In Word

Posted on by Paul Stradling

If you have a document in Microsoft Word that you’d like to convert to a more readable, book-like format, reducing distractions and allowing you to really focus on the content, here’s how:

Open the document in Microsoft Word.

Go to the ‘View’ tab (top left) and select ‘Read Mode.’

This tidies away the menus and distractions at the side, but leaves the edit and other options in a drop-down (top right).